ROMANVM

I.     EXECUTIVE:
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       A.      The executive (ruler) is the Imperator. He owns the name Romanum, the mission and the branding. He is the face of Romanum. He is also the commander-in-chief of the Romanum Legion and appoints a Commanding General to lead the Romanum Legion.
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       B.     The executive advisory body will be called Consuls. The consuls will be the Imperator’s closest advisors. There will be two consuls appointed by the Imperator. The Consuls serve at the pleasure of the Imperator.
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       C.     The executive management body will be called Proconsuls.

 
                i.    The Proconsuls will represent the Imperator to help enforce the "laws" (rules) of Romanum. As an extension of the Imperator, each Proconsul may also enforce the "laws" (rules) individually throughout Romanum. If a person disputes a Proconsul decision, that person may go to the Imperator for appeal. A meeting with the Imperator, depending on the gravity of the situation, will hear any evidence presented.  The Imperator will decide to uphold or overturn the decision of the Proconsul.
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               ii.   They will consist of at least two individuals appointed by the Imperator.
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               iii.  The Proconsuls serve at the pleasure of the Imperator.
 
 
II.    LEGISLATIVE:
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       A.    The legislative role in Romanum will consist of two bodies: The Senate and the Tribune of the Plebs.
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       B.    The Senate is the higher legislative body.
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               i.     A Senator is appointed by the Imperator.
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               ii.    Any citizen may recommend another citizen be named Senator. Also, any citizen may request to be appointed Senator himself.
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               iii.   The Senate must approve the appointment of a new Senator by a two thirds majority vote of the existing Senate body of record in a secret ballot at a private meeting of the Senate. Senate body of record is defined as all Senators listed on the total roll of Senators.
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               iv.    A Senator must own a land parcel in Romanum and thus be a male. He cannot be a Tribune. He must have been a resident in Romanum for at least 90 days. For those Senators in the Senate before July 1, 2020, they would qualify for a seat in the Romanum Senate whether they had residence in or owned land in Romanum OR Pompeii.
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               v.    The duties of a Senator include attending Senate meetings, public or private.
 
                     a).     Senators must not miss more than a combination of 6 public or private Senate meetings called in a row without appointing a proxy. 
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                     b).     A Senate proxy must be male and a citizen of Romanum. A Senate proxy may be another Senator. Only a proxy who is a current Senator may attend private senate meetings. A non-senator proxy may attend public senate meetings. If a Senator proxy is another Senator, he has two votes if a vote is required, one for himself and one for the Senator he is proxy for. 
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                     c).     If a Senator misses more than a combination of 6 public or private Senate meetings called in a row without appointing a proxy, he is subject to removal from office unless granted an exception by a two thirds majority vote of the existing Senate body of record in a secret ballot of a private meeting of the Senate. 
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             vi.   The Senate is the primary legislative advisory body to the Imperator.
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                    a).     The Senate can address questions, comments and concerns from the Imperator, themselves, or the Tribune of the Plebs.
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                    b).     The Senate can address Romanum "laws" (rules).
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                    c).     The Senate can propose Romanum "laws" (rules).​​
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                    d).     Any Romanum “laws” (rules) proposal approved by the Senate must then be approved by the Imperator.
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            vii.   A simple majority vote of the existing Senate body of record is required to approve or turn down any matter brought before this body, with the exceptions of approving new Senators, removing Senators or approving constitutional amendments as outlined elsewhere. This includes matters from the Tribune of the Plebs. Quorum is defined, at any Senate meeting, as a simple majority of the existing Senate body of record. Senator proxies are permitted to vote in this meeting and count toward quorum. For private senate meetings, only senate proxies who are current Senators may attend the meeting. A Senator shall not vote on a matter in which he has a private interest. A Senator shall not use his position as Senator to promote a non-Romanum private sim.
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            viii.  The Imperator will appoint a Senate Lead. The Senate Lead will lead Senate meetings, public and private. The Senate Lead can call Senate meetings (as can any Senator). In the absence of the Senate Lead, if present, the Imperator will appoint an Acting Senate Lead for that meeting, otherwise, the Senate will appoint an Acting Senate Lead for that meeting by a simple majority vote of the Senators present. The Senate Lead serves at the pleasure of the Imperator.
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            ix.   The Senate will assign a scribe to take notes at all Senate meetings, public and private. The Senate scribe will also keep track of attendance by Senators or their proxy.
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            x.    A Senator is expected to be of the highest upstanding character leading an ethical public persona, giving honor to the Empire of Romanum, being friendly to citizens, residents and visitors and helping such as they are able. Each Senator should be aware of the wishes of the citizens of Romanum to best serve those citizens.

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            xi.     Each Senator will have their own specific area of responsibility, a portfolio, within the Empire of Romanum. That portfolio will be defined by each Senator themselves. It is preferred that portfolio is an activity the Senator performs periodically, or it can also be fulfilled by a periodic financial contribution - which ever the Senator deems most appropriate - to the Empire of Romanum over and above any land tier the Senator pays for his required land parcel.

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           xii.    A Senator may resign from office with a written notice to the Imperator and the Senate body of record.
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           xiii.  A Senator may be involuntarily removed from office for reasons other than attendance. The Senate must draft a detailed resolution outlining the reason(s) for removing the Senator from office. The Senate must approve such a removal from office by a two thirds majority vote of the existing Senate body of record in a secret ballot at a private meeting of the Senate. The Senator subject to removal may not vote and his position is not counted in the majority required. The Senator subject to removal may present evidence in his defense before the Senate votes. If the Senate approves removal from office, the Senator subject to removal may appeal to the Imperator. The Imperator will decide to uphold or overturn the Senate removal vote.
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      C. The Tribune of the Plebs is the lower legislative body.
 
​            i.    A Tribune is elected by popular vote of citizens of Romanum once a year. Any citizen of Romanum may vote. To be elected, one must be in the top 5 candidates of votes received. If in the case of the last spots in the election of 5 candidates are tie votes, those tied candidates would compete in a tie breaking election to determine who wins the last spots within 2 weeks. A Romanum citizen is defined as a member of the Empire of Romanum group.

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            ii.    If only 5 candidates seek office in the Tribune of the Plebs, there will be no election. Those 5 candidates are automatically elected. If less than 5 candidates seek office in the Tribune of the Plebs, the Imperator will appoint the needed number of candidates to equal 5. If any citizen of Romanum has a disqualifying issue with any candidate in these scenarios, he or she may raise that objection to the Imperator and he will decide if the candidate is qualified to be elected. 
  
            iii.  A Tribune must be a citizen of Romanum. He must be a male. He must have been a citizen for at least 60 days. He cannot be a Senator. 
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            iv.  The Imperator will define a voting period (14 days minimum). The voting will take place in-world as defined by the Imperator.
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            v.   Candidates for the Tribune of the Plebs will announce their intention to run as a Tribune.
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            vi.  The campaign period will be a minimum of 14 days.
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            vii.  Candidates may post their campaign advertisements on the Empire of Romanum group notices and/or a single sign no more than 1m by 1m by 0.2m to be displayed on the Forum Rostra only during the official campaign period and approved by an election committee appointed by the Imperator.
 
            viii. Citizens may vote for up to three candidates for Tribune; however, each citizen can cast only one vote for any individual candidate.
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            ix.   In the event a vacancy occurs in the Tribune of the Plebs more than 60 days before the next normal annual election, a special election will be conducted to fill that vacancy following the same rules as outlined elsewhere, except the special election timeline will be cut in half and the top vote getter wins. If a tie, a tie breaking election will occur.
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            x.   The duties of a Tribune include attending Tribune of the Plebs meetings.
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                   a).   Tribunes must not miss more than a combination of 6 public or private Tribune of the Plebs meetings called in a row without appointing a proxy.
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                   b).    The proxy must be male and a citizen of Romanum. A Tribune proxy may be another Tribune. Only a proxy who is a current Tribune may attend private Tribune of the Plebs meetings. A non-tribune proxy may attend public Tribune of the Plebs meetings. If a Tribune proxy is another Tribune, he has two votes if a vote is required, one for himself and one for the Tribune he is proxy for. 
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                   c).    If a Tribune misses more than a combination of 6 public or private Tribune of the Plebs meetings called in a row without appointing a proxy, he is subject to removal from office unless granted an exception by the Imperator.
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            xi.  The Tribune of the Plebs is the legislative advisory body to the Senate.
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                  a).    The Tribune of the Plebs can address questions, comments and concerns from themselves or Romanum citizens.​​
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                  b).    The Tribune of the Plebs can address Romanum "laws" (rules).
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                  c).    The Tribune of the Plebs can propose Romanum "laws" (rules).
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                  d).    Any Romanum “laws” (rules) proposal approved by the Tribune of the Plebs must then be approved by the Senate and then the Imperator. 
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           xii.   A minimum of three Tribunes (including proxies) is required to approve or turn down any matter brought before this body (including electing or removing a Tribune Lead) unless indicated otherwise. Quorum is defined, at any Tribune meeting, as a minimum of 3 Tribunes (including proxies) present.  A Tribune shall not vote on a matter in which he has a private interest. A Tribune shall not use his position as Tribune to promote a non-Romanum private sim.
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           xiii.  The Tribune of the Plebs will elect amongst themselves a Tribune Lead. The Tribune Lead will lead Tribune of the Plebs meetings, public and private. The Tribune Lead can call Tribune of the Plebs meetings (as can any Tribune). If the Tribune Lead is absent from a Tribune of the Plebs meeting, the Tribune of the Plebs will appoint an Acting Tribune Lead for that meeting with a simple majority vote of the Tribunes present. The Tribune Lead serves at the pleasure of the Tribune of the Plebs, and may be removed at their discretion. A Tribune Lead is elected at the beginning of each new Tribune of the Plebs term (once a year). If a Tribune Lead leaves office before his term is up, a new Tribune Lead election meeting will be held if at least 3 Tribunes (including a prospective Tribune Lead) are available to vote as outlined elsewhere.
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           xiv.  The Tribune of the Plebs will assign a scribe to take notes at all Tribune of the Plebs meetings. The Tribune of the Plebs scribe will also keep track of attendance by Tribunes or their proxy.
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           xv.   A Tribune is expected to be of the highest upstanding character leading an ethical public persona, giving honor to the Empire of Romanum, being friendly to citizens, residents and visitors and helping such as they are able. Each Tribune should be aware of the wishes of the citizens of Romanum to best serve those citizens.

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           xvi.  A Tribune may resign from office with a written notice to the Imperator and the Tribune of the Plebs.
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           xvii.  A Tribune may be involuntarily removed from office for reasons other than attendance. The Tribune of the Plebs must draft a detailed resolution outlining the reason(s) for removing the Tribune from office. The Tribune of the Plebs must approve such a removal from office with a unanimous vote (a vote of 4). The Tribune subject to removal may not vote. The Tribune subject to removal may present evidence in his defense before the Tribune of the Plebs votes. If the Tribune of the Plebs approves removal from office, the Tribune subject to removal may appeal to the Imperator. The Imperator will decide to uphold or overturn the Tribune of the Plebs decision.
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          xviii. The Tribune of the Plebs meeting place will be a suitable location on a periodic basis as decided by the Tribune of the Plebs. The meetings can be public or private.
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          xix.   A Tribune will serve a term of one year and must be re-elected to continue as a Tribune as defined elsewhere.
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          xx.   Each Tribune of the Plebs term begins January 1 (or as defined by the Imperator).

 
III.   JUDICIAL
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      A .  To the extent Romanum will have a judicial body, it will be the Imperator and the Consuls.
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      B.   The Imperator with consensus from the Consuls is the ultimate judicial body in Romanum to settle all disputes including those issues defined elsewhere in this document.
 

IV.  IN GENERAL:
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      A.    Any executive or legislative meetings called shall have a minimum 168-hour notice.
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      B.   Those required to attend such meetings may appoint a male proxy who is a citizen of Romanum if they cannot attend the meeting. Proxies may not vote for certain matters or under certain conditions as defined elsewhere.
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V.   DOCUMENTATION:
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      A.  This document, to be known as the Constitution of Romanum, will be recorded on Romanum's website. 
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      B.  Meeting minutes will be saved in Romanum's website forum under the appropriate heading and also the in-world Biblioteca.  In the case of private meetings of the Senate and Tribune of the Plebs, only a summary will be published.
 
VI. AMENDMENTS:
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     A.  Amendments (changes) to this Constitution can be proposed by the Tribune of the Plebs, the Senate or the Imperator.
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     B.  Any amendment(s) (changes) proposed by the Tribune of the Plebs must be approved by a minimum of three elected Tribunes of the Plebs at a private meeting. 
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     C. Any amendment(s) (changes) proposed by the Tribune of the Plebs or the Senate or the Imperator must be approved by a two thirds majority of the Senate of record at a private meeting. 
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     D. These requirements as stated in Section VI only apply to amendments to this constitution, not other matters, including general "laws" (rules) in Romanum.